Information for Board Members

ICEA Constitution

CONSTITUTION OF THE INDIANA COLLEGE ENGLISH ASSOCIATION

Adopted on March 30, 1968
Amended on April 3, 1971; October 3, 1974; October 1, 1976
October 7, 1983; October 18, 1996


ARTICLE I NAME AND PURPOSE 

Section 1. The name of this organization shall be the Indiana College English Association.

Section 2. This Association shall be a professional organization for the promotion of the teaching of English in the colleges and universities of the state of Indiana.

ARTICLE II MEMBERSHIP 

Section 1. There shall be five classes of members: regular, life, emeritus, honorary, and graduate student.

Section 2. Regular members shall be all those employed in an institution of higher learning (beyond high school) in the state of Indiana who pay regular annual dues.

Section 3. Life members shall be all those employed in an institution of higher learning (beyond high school) in the State of Indiana who have purchased life membership in the Association.

Section 4. Emeritus members shall be all those who previously were either regular or life members, but who are now retired--and all those who, by action of the Association, are voted as members by the Association by a simple majority vote at any regular or special business meeting of the Association, even though they do not meet the qualifications for life or regular membership.

Section 5. Honorary members shall be all those who, by action of the Association, are voted as members of the Association by a simple majority vote at any regular or special business meeting of the Association, even though they do not meet the qualifications for life or regular membership.

Section 6. At the discretion of the Executive Board, graduate students shall be granted free memberships, as explained in Article VI, Section 2.

ARTICLE III ACTIVITIES 

Section 1. In pursuit of its purpose, the Association shall (1) hold an annual meeting at an institution of higher learning (beyond high school) in Indiana for the presentation of professional papers and talks and for executing the business of the Association as specified in this constitution and (2) publish twice a year a journal of news and professional information known as The Associator.

ARTICLE IV OFFICERS AND DIRECTORS 

Section 1. Officers of the Indiana College English Association shall be a president, a vice-president, a secretary, and a treasurer, who are to be selected in the manner specified in Section 2 of this article.

Section 2. The treasurer shall be appointed by the executive board, and the treasury of the Association shall be housed at the treasurer's institution. Each year a member in good standing shall be elected secretary by majority vote of those in attendance at a regularly scheduled business session of the annual meeting of the Association. The secretary then elected shall serve for one year; at the expiration of his or her term, he or she shall then succeed to the vice-presidency for one year; and at the expiration of his or her term as vice-president, he or she shall become president of the Association for one year.

Section 3. The officers of the Association shall be assisted in their duties by three directors to be appointed annually by the president from the membership at large. One of these directors, or one of the officers, is to be the editor of The Associator. The three officers, the three directors, and the outgoing president, who shall serve one year following his or her term of office as an ex officio member, shall constitute the executive board of the Association.

Section 4. In appointing directors to the executive board, the president, whenever possible, should be guided by the following criteria: (1) that at least two members of the executive board should be affiliated with public institutions and two with private institutions and (2) that one member be the local chair of the next annual meeting following appointment.

Section 5. Liaison officers of such other organizations as the Executive Board shall see fit to recognize may be appointed each year for a one-year term to maintain desirable relations with the national College of English Association.

ARTICLE V DUTIES OF OFFICERS AND DIRECTORS 

Section 1. The president shall in general manage the business of the Association, and in particular shall preside over some sessions of the annual meeting (particularly the business session), appoint directors to the executive board, and call and preside over meetings of the executive board.

Section 2. The vice-president shall be in charge of the program for the annual meeting of the Association held the year following his or her succession to office and shall preside over appropriate sessions at that meeting. He or she shall act in place of the president at all meetings over which the president is unable to preside.

Section 3. The treasurer shall collect membership dues and other authorized fees, disburse money for the payment of debts of the Association with approval of the president, keep all financial records of the Association, and make an annual financial report at the business session of each meeting.

Section 4. The executive board shall in general assist the president in the execution of his or her duties and shall have general supervision over all matters not otherwise specified in this constitution. In particular, the executive board shall be responsible for filling any vacancy that may occur among the officers of the Association, for selecting the host institution for each meeting, for determining the amount of registration fees and other incidental fees at the annual meeting, for suggesting emeritus memberships in the Association to the membership, and for determining the method of financing and publishing The Associator.

ARTICLE VI MEMBERSHIP DUES 

Section 1. Membership dues in the Indiana College English Association are to be determined by the Executive Board with the approval of the ICEA members at the subsequent annual meeting. Emeritus members shall pay no dues. Dues for the ensuing year shall be payable at the time of registration at the annual meeting.

Section 2. At the discretion of the Executive Board, a free membership may be granted to any active graduate student who applies.

ARTICLE VII AMENDING THE CONSTITUTION

 Section 1. This constitution may be amended by majority vote of those members present at a regularly scheduled business session of the annual meeting, provided that any proposed amendment be circulated to all dues-paying members at least a week prior to the meeting.

ARTICLE VIII EFFECTIVE DATE 

Section 1. This constitution shall become effective on the date of its adoption by majority vote of those in attendance at a regularly scheduled business meeting of the annual meeting of the Association.

Section 2. When adopted, this constitution shall supersede any and all previous constitutions or by-laws passed by this organization.

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